woman leading meeting

 

Zzzzzzz. Do employees doze off during team or project meetings? Unless you carefully plan these regular meetings, they can turn into status-laden, painfully boring snore fests.

But the right tools and processes can transform meetings into productive, engaging experiences. Here are four strategies for taking your next meeting from boring to brilliant:

Instead of doing that   Do this   Here's how

Spend most of the time with just one person droning on and on and on . . .

one on one meeting

Involve a wider spectrum of team members

 

  • Ask one or two team members to report progress on a specific project component
  • Invite a team member to share best practices

 

 


Talk about the same dull subjects every time

bulletin board

Cover topics that are of greatest interest to participants

 

  • Ask the open-ended question: “What is going to impact your area?”
  • Create a poll about potential topics and ask team members to rate interest

 


Focus on sharing updates and reporting progress

sign next to elevator

Engage team members to solve problems and generate ideas

 

  • Do a “deep dive” on one or two topics, and then ask team members a question and facilitate discussion
  • Hold a problem-solving discussion on a certain issue (Team member says, “Let me describe my challenge” and participants are invited to offer ideas)

 


Use PowerPoint for everything

energy saver decal

Think outside the box to create interest

 

  • Create an “interview with…” segment structured as a radio show
  • Celebrate successes by showing photos of team members who have made significant accomplishments
  • Show a fun, off-the-shelf video to inject humor into the meeting

 

 


 
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