Employee communication survey project checklist

Make this checklist your first step before you wander down the road of developing survey questions for employee communication measurement. It will help you design a focused survey that encourages participation and collects useful data.

  • Set objectives. Clear objectives will help you design a better, more succinct survey.
  • Determine target audience: Census (survey all employees) or sample (survey a statistically valid portion of the population)?
  • Decide on key logistics:
  • Survey window. I usually target 8 to 10 days. Anything else happening in the organization that might get in the way?
  • Length. Is this a 2-minute survey or are you expecting a bigger commitment of 8 minutes?
  • Languages.
  • Versions. If your company has multiple business units or functions, will you field a common survey or customize by business unit/function?
  • Distribution. How will you invite employees to participate? Does everyone have access to email?
  • Tool(s). If you’re using a web-based tool such as SurveyMonkey, how will those without web access participate?
  • Determine question categories. For example, satisfaction with communication vehicles, knowledge of key topics, behaviors, change communication, leader/manager communication, function (HR, IT) communication
  • Identify demographic questions. I usually target two or three; focus on demographics you use. For example, if never send communication based on tenure, don’t include it as a demographic question.
  • Determine review and testing processes.
  • Set target date to report results to key stakeholders
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