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October 14, 2005

Communicating with the call center

I spent some time this week with a bunch of folks who staff the HR service center for employees at a major corporation. These phone reps need to be knowledgeable about every aspect of the company’s policies and benefits, so when employees call with questions they can get immediate and accurate answers.

Here’s the rub: The whole operation is outsourced. Not a single person in the call center is an employee of the corporation, yet reps have to know as much as the most experienced HR manager. All the reps are hourly workers who make a modest wage; as far as I know, none is a college graduate. And because HR is a strangely seasonal business (think: open enrollment), some of the reps are temporary, with a new group coming on board every fall.

Communicators, meet your future audience. As companies get more “innovative” about how they get work done (offshoring, outsourcing, contractors, etc.), we communicators will need to broaden our scope beyond people who fit the exact definition of “employee.”

Coincidentally, this week my colleague David Pitre and I had a conversation about the best term to describe what we do. I have long preferred “employee communication” because the focus is on our customer: the employee. David has been hearing lately from professionals who prefer “internal communication” because it describes the universe in which we operate.

But after hanging out in the call center, I’m sure that either term describes the future state. The call center reps aren’t employees; they’re not internal, either (Geographically, they’re hundreds of miles away from the nearest company office.) The reps strongly identify with the client company and with the employees they “meet” on the phone, but they get their paycheck from a different company, their employer. And the reps know they need to be informed—through training and communication—about the client company in order to do their jobs.

I spoke about this conundrum with another colleague, Joe DeLuccia, who pointed out that we have another client who provides healthcare companies with contract sales representatives. Some of these reps are “captive,” working only for one healthcare company, sometimes only on one product. Our client company looks at the challenge of communicating with its reps from a different angle: The reps so identify with their customer that they forget they work for their own company.

Complicated, isn’t it? And pretending that this isn’t our problem—we only have to worry about our real employees—isn’t going to work over the long term.

“Internal communication?” “Employee communication?” Maybe we need a new way to describe what we do.

What do you think?

Posted by Alison Davis at October 14, 2005 05:21 PM